Calendar

The Calendar Feature is a visual scheduling tool designed to help hotel staff efficiently manage room availability, reservations, and maintenance. It provides a comprehensive overview of all room statuses, allowing seamless room assignments, tracking, and modifications.

Search & Filtering

The system allows users to quickly locate reservations and manage bookings:

• Choose a Date – Jump to a specific date to check room availability, using the arrows or the date picker.
• Filter Days – View the next 7, 14, or 30 days at once for better planning.
• Advanced Filter – Narrow down the rooms shown by PAX Limit, Room Type, Reservation Type, Amenities, Bed Configuration, Floor, or Room.

Viewing Reservation Details

Clicking on a reservation block opens a summary popup showing the booking number, guest email, check-in/check-out dates, and outstanding balance. From here, staff can also Add Payment, Print Sign-in Form, or open full Details – without having to leave the Calendar page.

Add Block Room

A Room Closure is a temporary block placed on a room, preventing it from being booked during a specific period. It is used for:

• Renovations or Maintenance – Ensure rooms are unavailable during repairs.
• Future Reservations – Hold rooms for later booking assignments.
• Operational Reasons – Block rooms for special hotel events or internal use.

Set Room Note

Hotel staff can attach notes to specific rooms for operational efficiency. These notes help communicate important details such as guest preferences, housekeeping instructions, or maintenance requirements.

Set as Cleaning

Allows staff to manually update the housekeeping status of a room:

• Set as Clean – Mark the room as ready for the next guest.
• Set as Dirty – Indicate that the room requires cleaning before the next check-in.

Colour Blocks for Reservations & Room Closures

To enhance visual clarity, different types of reservations and room closures are displayed using color-coded blocks:

• Green – “Due In” (Upcoming check-ins).
• Blue – “Booked/Unconfirmed” (Confirmed or tentative bookings).
• Sky Blue – “Checked In” (Currently occupied rooms).
• Pink – “Due Out” (Guests checking out soon).
• Black – “Checked Out” (Vacated rooms).
• Yellow – “No Show” (Guests who did not arrive).
• Striped – “Blocked” (Rooms closed via Add Block Room, unavailable for booking).

Moving Block (Reservation Adjustments)

Staff can relocate reservations by dragging and dropping the reservation block:

• Change Check-in/Check-out Dates – Adjust guest stay duration.
• Move to a Different Room – Reassign the reservation to another available room.
• Automatic Updates – The system will update the new room number and date details.

Room Lock

Prevents unauthorized modifications to certain reservations or rooms. This feature ensures that:

• Specific rooms remain assigned to a particular reservation.
• Important bookings are not accidentally moved or edited.
• Guests who have special requirements (e.g., VIPs) retain their designated rooms.

The Calendar simplifies room and reservation management, ensuring smooth hotel operations, preventing overbookings, and optimizing housekeeping and maintenance scheduling.